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Office and General Manager for an Engineering Firm
Posted Sept 16, 2024
Job Title: Office and General Manager for an Engineering Firm
Reports to: VP Finance
Direct Reports: Office Coordinator, Office Admin, Contract HR Staff
Purpose of the Role:
The Office and General Manager is responsible for providing leadership and oversight to the Corporate Administration, Finance, and Human Resources teams. This role ensures compliance with non-technical regulatory obligations across all jurisdictions of operation. Additionally, the General Manager owns the Safety Program, ensuring its compliance with local regulations and effectiveness.
Key Responsibilities:
Administrative:
- Office Operations: Oversee daily office administration ensuring smooth operation of all activities.
- Policies & Procedures: Develop and update standards, policies, and procedures to enhance office efficiency and compliance.
- Event Coordination: Organize and manage office events to support a positive work culture.
Human Resources:
- New Hire & Payroll Management: Oversee onboarding, terminations, and payroll system setup. Manage benefits and Group Savings programs.
- HR Compliance: Ensure compliance with policies, oversee HR staff, and participate in key HR decisions.
Finance:
- Accounting & Financial Reporting: Handle invoicing, payroll processing, accounts payable/receivable, and month-end coordination.
- Cash Flow Management: Conduct banking updates, reconciliations, and manage cash flow.
Safety:
- Health & Safety Program: Manage safety policies and ensure compliance with regulations.
- Incident Investigation: Conduct office inspections, safety incident investigations, and lead yearly safety audits.
Management:
- Team Leadership: Manage administration, document control, and HR teams.
- Safety & Social Committees: Co-chair the Safety Committee and chair the Social Committee.
- Strategic Leadership: Collaborate with the CEO to translate company strategy into actionable plans, ensuring goals related to growth, revenue, and profitability are met.
Organizational Collaboration:
- Support the CEO with strategic decisions, acquisitions, and internal operations.
- Drive operational efficiency by identifying and resolving bottlenecks.
- Monitor and report on the performance of technical teams and ensure alignment with company objectives.
QUALIFICATION REQUIREMENTS:
Along with an enthusiastic and professional attitude, you must also have:
- Post-secondary education, with 5+ years of administrative experience
- Proficiency in Microsoft Office Suite; experience with BQE Core and/or QuickBooks or other accounting platforms is a plus.
- Strong communication skills, both verbal and written.
- Open and receptive to change with the ability to adapt
- Financial literacy and previous human resource experience would be an asset
- Demonstrated organizational and problem-solving skills with the ability to multitask, prioritize responsibilities and work independently
- Experience working on multiple projects with the capability to accomplish results within established timelines
- Able to foster professional relationships with people from a variety of technical backgrounds and skill sets
- Extremely accurate and detail oriented with an enthusiasm to learn
- Able to work in our Calgary head office downtown location