Job Title: Office and General Manager for an Engineering Firm

Reports to: VP Finance 

Direct Reports: Office Coordinator, Office Admin, Contract HR Staff

Purpose of the Role:

The Office and General Manager is responsible for providing leadership and oversight to the Corporate Administration, Finance, and Human Resources teams. This role ensures compliance with non-technical regulatory obligations across all jurisdictions of operation. Additionally, the General Manager owns the Safety Program, ensuring its compliance with local regulations and effectiveness.

Key Responsibilities:

Administrative:

• Office Operations: Oversee daily office administration ensuring smooth operation of all activities.
• Policies & Procedures: Develop and update standards, policies, and procedures to enhance office efficiency and compliance.
• Event Coordination: Organize and manage office events to support a positive work culture.

Human Resources:

• New Hire & Payroll Management: Oversee onboarding, terminations, and payroll system setup. Manage benefits and Group Savings programs.
• HR Compliance: Ensure compliance with policies, oversee HR staff, and participate in key HR decisions.

Finance:

• Accounting & Financial Reporting: Handle invoicing, payroll processing, accounts payable/receivable, and month-end coordination.
• Cash Flow Management: Conduct banking updates, reconciliations, and manage cash flow.

Safety:

• Health & Safety Program: Manage safety policies and ensure compliance with regulations.
• Incident Investigation: Conduct office inspections, safety incident investigations, and lead yearly safety audits.

Management:

• Team Leadership: Manage administration, document control, and HR teams.
• Safety & Social Committees: Co-chair the Safety Committee and chair the Social Committee.
• Strategic Leadership: Collaborate with the CEO to translate company strategy into actionable plans, ensuring goals related to growth, revenue, and profitability are met.

Organizational Collaboration:

• Support the CEO with strategic decisions, acquisitions, and internal operations.
• Drive operational efficiency by identifying and resolving bottlenecks.
• Monitor and report on the performance of technical teams and ensure alignment with company objectives.

QUALIFICATION REQUIREMENTS:

Along with an enthusiastic and professional attitude, you must also have:

• Post-secondary education, with 5+ years of administrative experience
• Proficiency in Microsoft Office Suite; experience with BQE Core and/or QuickBooks or other accounting platforms is a plus.
• Strong communication skills, both verbal and written.
• Open and receptive to change with the ability to adapt
• Financial literacy and previous human resource experience would be an asset
• Demonstrated organizational and problem-solving skills with the ability to multitask, prioritize responsibilities and work independently
• Experience working on multiple projects with the capability to accomplish results within established timelines
• Able to foster professional relationships with people from a variety of technical backgrounds and skill sets
• Extremely accurate and detail oriented with an enthusiasm to learn
• Able to work in our Calgary head office downtown location